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USING THE ONLINE APPLICATION SYSTEM

Can I apply for a position via fax or mail?

How do I submit an application using the Online Application System?

What application materials must I provide?

What file format is required for documents I upload?

What if I do not have the tools to create PDF files??

What other formatting issues should I be aware of?

Will I be able to start my online application and return to it later to complete the submission?

How do I proceed if I forgot my password?

Can I make changes to my application once it has been submitted?

How many letters of reference are required and what is the process for providing you with these letters?

What can my referees expect from the OAS?

How do I know that the referees I listed have been contacted for a reference letter?

How do I know which reference letters you have received for my application?

How do I know when my application becomes complete?

How can I check the status of my application?



Can I apply for a position via fax or mail?

The Rockefeller University accepts electronic applications for positions submitted through the Online Application System (OAS). If you are unable to submit your application electronically, please contact the CCTS Application Administrator at:

CCTS Application Administrator
Office of Graduate Studies
The Rockefeller University (box 177)
1230 York Ave.
New York NY 10021
cctsscholarapplication@rockefeller.edu




How do I submit an application using the Online Application System?

To begin the application process, you will need to enter the required information for each section of the application form. Once you have completed the data entry in a particular section, click "Save and Continue" before moving on to the next section. You must complete all of the required fields in a section (e.g. Biographical Information) before you will be able to advance to the next section. Once all sections of the application form are completed, you will be asked to upload your application materials.



What application materials must I provide?

All applicants are asked to provide the following materials:

  • A Personal Statement


  • Curriculum Vitae with a publications list


  • Contact information for at least two references




What file format is required for documents I upload?

All documents must be uploaded in PDF format. Make sure that your PDF documents do not contain any encryption or password protection.



What if I do not have the tools to create PDF files?

If you do not have the software to create PDF files you may use our Word to PDF converter provided on the Upload Documents page of the application form. Simply upload the Word file you would like to convert and click "Convert to PDF." Once you have downloaded and saved the file locally please review it for accuracy. The file can then be uploaded with your application materials. There is no fee for the conversion service.



What other formatting issues should I be aware of?

Special formatting such as bolding, italics, underlining will not be accepted in the data entry fields. Also, special symbols including $, % and angle brackets (<,>) will not be accepted. However, both single and double quotation marks may be used.



Will I be able to start my online application and return to it later to complete the submission?

Yes. All of the information you enter and upload will be saved under your user name and password for submission at a later time. Prior to logging off, you must click "Save and Continue" on the page you are currently working on for the information to be saved.



How do I proceed if I forgot my password?

On the log-in page there is a link for applicants who forgot their password. Click this link and follow the instructions for resetting your password.



Can I make changes to my application once it has been submitted?

You cannot make changes to your application once it has been submitted. Prior to submission, you will have an opportunity to review and edit the information you have entered. If there is an urgent matter regarding your submission, please contact the CCTS Application Administrator at cctsscholarapplication@rockefeller.edu.



How many letters of reference are required and what is the process for providing you with these letters?

You are required to submit names and contact information, including email addresses, for at least two persons (maximum of three) who will write a reference on your behalf. We will contact your referees for reference letters, but we recommend that you inform those whose names you will be submitting.



What can my referees expect from the OAS?

The referees you list on your application form will receive individual e-mail requests that include instructions for submitting a reference in support of your application. Once you submit your application, we strongly suggest that you notify your referees that they will be receiving this e-mail request from The Rockefeller University so it is not filtered as junk mail. Please discuss your application with your referees ahead of time as The Rockefeller University will not provide your referees with a copy of your application.



How do I know that the referees I listed have been contacted for a reference letter?

You will be copied on all email requests for reference letters for your application.



How do I know which reference letters you have received for my application?

Once a letter has been received by The Rockefeller University, both you and the referee will receive an e-mail confirmation. You may also log-in and click View Application Status to see the status of the references received for your application (see below).



How do I know when my application becomes complete?

When your second reference is received, your application is complete.



How can I check the status of my application?

You may view your application status at any time after submission by logging in and clicking on View Application Status. You will be able see the date of application submission and date of completion, as well as the status of references for your application.



If there is an urgent matter regarding your application submission, please contact the CCTS Application Administrator at cctsscholarapplication@rockefeller.edu